![]() ![]() ![]() So far, Google Docs keeps getting better and more functional. So what I say here may be out of date by the time you read it. While you might be frustrated by the seemingly endless updates (changes) to Microsoft products, Google Docs updates even more often. Also change the doc’s name to include the words dead file. Changing the colour and font family of the body content would also give visual signals that it is not the file to work on. Ideally, you will lock the old Google Doc from further changes.Īt minimum, add in a very large, colourful font at the top of the original Google Doc reading: DEAD FILE. You’ll be uploading a new version, separately, since you can’t upload–convert into an existing Google Doc. These are now two separate versions of the file-the on in GDocs and yours in Word-and their changes will not be incorporated into your edits. Add comments by clicking the speech bubble icon with the plus-the one just to the left of the pop-down menu in the example below.ĭo not let the writer keep working on the Google Doc while you are editing in Word. ![]() Then, type additions and delete text without further concern-they will be tracked. Click the Suggesting option to turn on the tracking mode. This opens the small menu shown in the image below. In Google Docs, click on the speech bubble icon at the top right of the screen. More importantly, by leaving “suggestions” and tracked changes, you avoid having your comments and other infelicities end up in the final product because someone missed deleting them! This has happened many times and it is always an enormous embarrassment as it’s shared widely across the internet. The reason you want to use this is not only so that the changes stand out for review and can be easily accepted or rejected and so that comments are easy to find. The Suggesting feature in Google Docs marks up text much like Word does with Track Changes and Comments. I still do better, faster editing work by using all my macros, plug-ins, and dozens of other customized tools in Word, so this compatibility is very hopeful news. It also maintains my markup and comments from Word when I reupload it to Google Docs! I’ve let a couple of my editing students use it (for reasons) and am thrilled to find that Google Docs now produces great markup of the Tracked Changes and Comments when it makes a Word file. The bad news is that this requires you to (and only works if you do) export the document into a Word file, work on it, and then re-upload it to Google Docs when you are done. The good news is that Google Docs plays well with Word, now. ![]()
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